4 min read

Ways AI simplifies Workforce Management & improves team morale

In this digital era, large number of data is handled by companies. Hence, when it comes the time to access a small part of data from the sea then it can be a daunting task. When one has to manage a hefty task of sorting out the reviews for performance, coordinating task on request or off-time work, schedule arrangement on the last minutes, etc. then they don’t usually go through that volume of data.The major task for managers is to complete the tasks for business on daily basis. The only reason is lack of time. In such a scenario, in order to use the company information for them or maybe against those, companies are relying on artificial intelligence. These much advanced and updated technologies are able to dive in straight to the volume of data. In addition to this, they are reliable to streamline and manage the time-consuming task that influences the workforce management.

Now the question that companies are asking is how is it even possible? Is it reliable or will fail out in some time? To keep it simple and answer it all, here are the ways in which artificial intelligence is making an impact on the market.

1. Determine workforce requirement

The whole AI system is able to help managers or personals to access demand for labour in order to decide the exact number of employees required for a job. 

The managers have to keep a track and monitor the daily operation that requires immense concentration. In addition to this, they have to offer attention to their employees from scheduling to work. This results in plaguing the business with snafus of scheduling which influence different department of a business. This is not often the case in the service industry since it doesn’t require proper attention to schedule task for workers.

These type of tasks are based on the practices that are used in the past or even the week, day, etc. For instance, if a company requires a total of 5 service managers on Wednesday then they will need 5 service manager every Wednesday. This method will not change in future as well. However, it is possible to undergo some of the unforeseen conditions such as a storm or natural disaster. In such a case, the manager has to send an employee or give them a holiday.

However, Artificial intelligence can easily eliminate such conditions with their perfect workforce management solutions. They use data points and monitor them in order to determine the demand of the future. For instance, if there is a world cup on a day, then AI can tell that there will be low traffic and hence the schedule of employees can be set up.

Apart from this, there is a number of sporting events where AI. It considers events, holidays and even promotion dates into consideration to come up with something accurate. This can be merged up in the form of a model for data that can help in generating demand on the predictions in real-time.

Hence, the managers will have the power to develop a schedule as per the recommendations of the AI data. The schedule will be more balanced, less stressful and easier as compared to historical practice.

2. Unbiased performance reviews

There is no doubt that data management is one of the most hectic tasks to work on. This is even more daunting than scheduling since it requires keeping a track of the whole set. One of the tasks in it is the performance review. Here, the employee keeps on believing that they are being judged in an unbiased manner but subjectivity is something that will come in between.

This made the think that manager is being subjective or biased while evaluating the work quantity and quality. This is where Artificial Intelligence can be extremely helpful. It is the best form to eliminate the biased culture in offices for review. The decision making will depend on the objective form giving a new approach to companies.

You all have called to a customer care and then received a message asking for rating and review of the executive. This collects plenty of data that becomes difficult to analyse by the manager. Hence, you simply can’t assume that the result will as per the data collected to come up with a performance chart.

But AI is making this task easy with a single click. An AI-based system can keep a record of an employee who is late for work and can generate scores as per their work records giving a much more efficient data. This is results in eradicating the biased decision making of the managers.

3. Increased productivity

AI can easily eliminate the requirement for the guesswork and can help in making data more obscure resulting in productive and happier members of a team.  If you want to increase the morale of a company then it is essential to set up a schedule properly. As per the records, only 70 per cent of employees is satisfied with their jobs while others are not contributing or disengaged in the task. There are times when planners and managers are put up in a position that requires resource liquefaction and meet business demand. This results in difficulty of employee preference and efficiency of maintaining balance.

In terms of scheduling staff, the biggest challenge is the sensitivity and employee preference. You can say that if an employee is investing more than an hour in traveling to the office but is sent back due to lack of customer then he will feel frustrated. Hence, there are policies that say that employees must be paid as per their working hours. But if employees leave for home before the end of the shift then it is the loss for everyone.

On the other hand, if on a non-busy day, there are a lot of customers than expected then the workers working will be stressed out while others will be frustrated due to short notice. Hence, AI can easily predict the rate of working or speed for the next day or week to schedule properly. They will consider unexpected events to arrange labour demand and scheduling in order to make your employees happy.

This can help an employee to plan out their activities and commutes so that nothing is left behind. Hence, it will result in more control over life for employees making them satisfied, the happy and enhanced rate of production. All you need is an intelligence model.

AI has so many benefits that can be used in the business to ensure that it is working in a much smoother manner. For an employee, it is the satisfaction of work while for the managers, it is an easy division of work which automatically will increase the quality of work. In addition to this, this will help in running a company on a standard level to ensure success in the global market. Also, it will benefit not only a single employee but the whole team increasing the moral which will help in enhancing business growth and productivity.

Looking for an AI solution for your organization? Get in touch

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