Every business has a dream to become big one day. Most of the businesses initially start small and then go on to become big companies. These small businesses earn the name of SMBs (Small and Medium-sized Businesses) in the market. The investors try to invest in SMBs more because they have higher chances to grow and expand, yielding better profits.
Nevertheless, cyber attacks have become quite common in businesses. The external forces try to breach the security to get data and information for identity theft and other malicious acts. That is where the role of a managed IT services provider becomes significant. Managed IT services ensure that your networks, data, and information are kept safe and secure without fear of a breach. Following are the best practices to ensure IT security for SMBs:
Document security policies
Every business organization, whether small, medium, or large, has a set of security policies that are required to be followed by employees and other stakeholders. Most small businesses operate through online platforms because they lack the huge investments necessary for proper infrastructure. Hence, they are more prone to get cyberattacks.
Documentation of the security policies ensures that the companies have a set protocol regarding the security of information, and in cases of breach, disciplinary actions can be taken strictly. Security policies also provide for online training and checklists to follow to stay away from any data breach.
Create a backup for significant data
Managed IT service providers ensure that your company data is backed up properly. No matter how many security policies are made or professionals are employed, there is always a chance of breach of information even after taking necessary precautions. That is why it is the best practice to get important data backed up from managed IT service providers.
Cloud management solutions are an efficient way of storing all the word processing databases with spreadsheets, documents, financial, and human resources records. These can be regularly backed up to prevent breaches. Furthermore, regular checks must be introduced for backed-up data to monitor the information continually.
Provide additional data protection
There is always a need for external and additional protection, even after the installation of internal security. Phishing techniques used by most of the external links can break through internal security. Managed IT services provide a firewall system and anti-malware software which prevent these phishing attacks.
Additional data protection ensures that the information is safe from such attacks. To control, organize, and secure all the networks in the company, such other protections shall be provided in all systems of all employees. In SMBs, it is easier to provide managed IT services because usually, the strength of employees is comparatively less.
Make employees aware of internal security
In every organization, employees are the most integral part, whether it is a small-scale business or a large-scale company. If the employees are educated and aware of the internal security policies, they take extra care to protect the data. The online training and checklist evaluation of managed IT services help the employees to understand the security policies better.
Hence, managed IT services play a significant role in making employees aware of the internal and external security policies. Employees act as the pillars of protection against breaches of databases and information.
Regulate safe password practices
Safe password practices are recommended by most managed IT, service providers. Since most business organizations are choosing BYOD policies, the employees can’t keep changing the passwords repetitively. Therefore, strong password policies can help to save time and create a better model for security purposes.
Several businesses use changing passwords every day; however, it only becomes sluggish and time-consuming for employees. It is suggested to use upper case, lower case alphabets, numbers, and other numeric signs to create such passwords that are difficult to detect. This is the only way to keep the external attacks away from the database.
Wield multi-factor identification
The IT services ensure that you don’t have to go through the troublesome procedures of database breach again and again. The operations can only be managed in a small business when the information is kept safe. Multi-factor identification is one practice suggested for SMBs to secure their network connections.
It provides an extra layer of protection for security. Moreover, it is simple to operate. Multi-factor identification is usually suggested for major databases, but it can be used for multiple purposes also. It saves time and guarantees that your data shall not be compromised even if the employees make errors from their end.
Making user accounts for individual employee
It is always a wise decision to create individual user accounts for every employee. This will ensure that there is no overlapping and access of information among the employees, thus, protecting important details. These accounts should be protected with strong passwords. Top-level information and files should only be made to top authorities, accessible through passwords.
Also, make sure that none of the devices— laptops, computers, and so on are physically accessible to anyone apart from the person to whom it was given. Employees should be warned to switch off their devices whenever they are not needed and not to share their passwords.
Enable firewall protection for internet connection
A company needs to stay connected to the internet all the time to operate and continue with its business. However, the internet can be a big source of the breach. Therefore, make sure that you have firewall protection on.
You may purchase firewall protection or install a free one. Either one will suffice and give you protection from harmful malware and viruses that can breach your network. If you have employees working from work, check if their home connection is secured. If not, ask them to install firewall protection.
The internet and IT is an important faction of every business. Though it comes with its own set of risks, you cannot stop using it. However, what you can do is follow strict safety protocols to save yourself and your business data from harmful malware.