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How To Ensure Critical IT Systems And Information Are Safe

Technology is, no doubt, a boon due to the extensive service it gives now. For entrepreneurs and others too, it offers mobility, productivity which helps in reducing extra expenses. The PCs, smartphones, tablets, cloud computing have allowed businesses to grow a lot. 

However, at the same time, it has also increased certain risks of security. Due to the existence of cybercrimes, your IT information can be at risk. But does that mean you cannot use the Internet for storing information? Not at all. It may be risky, but then are proper ways to protect your information online. 

Following are certain ways in which you can ensure that critical IT information and systems are safe:

Use strong passwords

This may seem something that you need not bother about much, but many cyber attacks occur due to a lack of good passwords. Weak or casual passwords can quickly be decoded. In the digital age, you need to remember many passwords, so don’t use the same password in two places. 

Access to every network and data must be preserved with unusual usernames and passcodes. It will help if you use a solid password to secure the data. Try to use words, letters, or symbols which are not too commonplace. It will be best not to use dates like birthdays or such, which everyone knows. 

The subunits should have separate passwords. Even every device should be secured with a unique passcode. Strong passwords can save you from significant fraud. Even if you are maintaining a master file to keep all the passcodes, you should secure that also very carefully. 

Limit the access

To lessen the risk of hackers and cyber thieves, you should limit access to your technological infrastructure. It will be best if you reduce the excessive access to all hardware and software. 

You should only provide admission to those who need them. Use a unique set of emails and logins to decrease the risks of hacks. 

It will be best to have unusual names for domains and servers, individual users and groups, or the whole department. 

Avoid unidentified emails

You should not open unknown emails or attachments. Those may contain viruses and trojan programs that may have your system. You should contact the sender, if correct details are there, to be sure about its contents before opening. 

However, it will be best to avoid emails that do not have any pertinent information about their sender.  In such cases, you may block the sender and warn others around your system to do so. This will help you to combat fraud. 

Deliver fundamental training   

Many security infringements happen due to human error. This negligence can be cured with some fundamental training that can be easily provided.   

You can organize certain workshops which will train people on how to handle security issues. It will show how careless use of networks leads to problems. Even the use of sloppy passwords risks the security of the system. 

Security measures like document disposal to the handling of lost passwords, everything should be known to the company’s members. You may take help from a managed IT services provider for setting up such sessions and seminars for your employees. These professionals, because of their vast knowledge and experience in the field, will be able to make your employees aware of the latest threats and how to deal with them. 

Call back to verify 

We keep hearing about call operators calling for details and scamming people. These fraudulent callers pretend to be someone they are not and get in touch with people. If you get calls from a representative from the bank or if your partner asks to share high-security data, there is a high chance that something is wrong. In such a case, you should always hang up and verify the call. 

Dial the official number of the organization to confirm the call. Do not call back the number from which the call was made. It will be best if you verify whether the call was made and then share the data. 

At times, they would provide you with a number or an internet link and ask you to call there or open the link. You should not call on such numbers provided by the caller to verify and neither click on the internet links. 

Beware of Phishing scams

Phishing scams are operated by mailing simple emails. They appear to be sent from a trusted source but aren’t trustworthy. They may ask you about your username, or password, or any personal information. There are instances of this scam, which do not ask for details. 

It designs traps in such a way that the user has to input the said information and details. You would be very careful as you deal with these emails. If you find such mail, you must contact the sender company if you think the mail may be necessary. 

Don’t include high-security files in the cloud

Cloud helps your business in many ways. However, it can pose a significant threat to your company at the same time. Third parties can access data from the cloud if, in any chance, it is not protected. 

As cloud services are at an infant stage, you should keep high-security files out of that. It is okay for storing basic business details and such stuff. But when it comes to high-security pieces of information, always stay off of the cloud. 

Conclusion 

The internet sure is helpful, especially for running businesses and big organizations. It helps in a lot of things, including storing data. This helps in easy management, an efficient organization of information, and ease of accessibility for the authorized personnel. 

But it too comes with its own set of problems and security risks. Therefore, take caution before something unfortunate happens. 

Instead of spending money on recovery from a breach, you should secure it previously. Recovery is not bereft of risk. Your reputation may also be at stake. Thus, follow the tips and advice mentioned in this article and take proper measures. Always remember that prevention is better than cure!

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Subrata Das

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